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Bilingual Receptionist

Virtual Req #6
November 4, 2019
Are you passionate about helping people retire with greater financial security? Do you thrive working in a fast-paced environment in a growing organization? Want to work with a dynamic and highly engaged team of talented professionals who are making a difference?
We have an opportunity for a Bilingual Receptionist (French/English) to work within our Office Services Team.

Once here:
  • Provide reception/telephone services for the CAAT Pension Plan
  • Greet visitors and direct them to the appropriate staff, as well as, being responsible for all areas of reception, the receptionist keeps the information current for backup coverage
  • Provide a full range of clerical and administrative support services for Plan staff, which includes various types of correspondence and reports as required
  • Coordinate catering for staff events and governance meetings and ensure staff dietary restrictions are tracked
  • Maintain CAAT contacts, correspondences and assist with mass mailings through our database CRM (Customer Relationship Management)
  • Maintain/format Board minutes and update resolution tables
  • Back up to Administrative Assistant to prepare invites for CAAT Board & committee meetings through Outlook and other special events
  • Maintain and update internal staff lists
  • Provide for special handling of documents as required for the department, i.e. courier, including preparation and distribution of Board, Committee and Sponsors’ Committee packages. All couriers are tracked/verified for accounting
  • Notify Cadillac Fairview for maintenance, repair needs and forwarding notices to CAAT staff
  • Responsible for posting staff documentation under appropriate folders on Staff Intranet
  • Book and monitor CAAT boardrooms for meetings and reception calendar for incoming visitors
  • Sort and distribute incoming correspondences, identify items requiring urgent action and expedite to the appropriate individual

We are looking for a proactive team player with the following qualifications and attributes:
  • College diploma or equivalent
  • Bilingual in French and English
  • Two or more years’ experience in a professional office environment
  • Aptitude for detailed work and dealing with visitors and answering the telephone switchboard
  • Above Average proficiency of Microsoft Office (Word, Excel, OneNote, Outlook, CRM)
What does CAAT offer you and what should you know about us?
  • We received the Innovation Award in Plan Design and Reform at the Pensions & Investments' 2018 World Pension Summit
  • We also received the Pension Performance Award at the Benefits Canada 2018 Workplace Benefits Awards
  • We also received an IABC Gold Quill Award of Excellence for the ROM merger
  • We provide a flexible and friendly work environment, a comprehensive health and dental benefits package, life insurance, and a Goodlife fitness membership
  • We offer support for your career development goals
  • We are conveniently located at the Eaton Center in downtown Toronto with ready access to the subway and PATH systems
If you are interested in this opportunity, please select "Apply Now" and submit a cover letter and resume by November 15th, 2019.
We recruit and select the most qualified candidates, and thank all applicants for their interest. CAAT Pension Plan is an equal opportunity employer that supports abilities and diversity of all kinds. If you require accommodation during the recruiting and selection process, please contact us at

Other details

  • Pay Type Salary
  • Job Start Date December 9, 2019